Wedding guest list checklist: what to collect before save-the-dates
A practical checklist for building a wedding guest list by household, collecting addresses, and preparing a guest website without losing track of details.
Short answer
Before save-the-dates, collect household groupings, guest names, mailing addresses, email or phone details, plus-one notes, privacy needs, and planning roles. Keep missing details visible so follow-up feels organized instead of frantic.
Download the checklistGroup guests by how they will be invited
Start with households or invitation groups. That could mean one person, a couple, a family, or a small group who should receive one invitation together. This structure keeps mailing, RSVP, and privacy decisions clearer later.
Separate known details from details to collect
It is normal to have missing mailing addresses, partner names, children, or emails early on. Track what is missing instead of waiting for the list to be perfect.
Decide what guests should see first
If the date and city are ready, a save-the-date guest site can go live before the full invitation. Keep schedule, travel, and RSVP details private or unpublished until they are confirmed.
Share the right level of access
A partner, planner, parent, venue, or coordinator may need different guest details. Keep exports and shared access scoped to the work they are helping with.
Keep planning
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